April 13, 2010 Board Meeting
Present: David Thompson, Karen Totten, Kathy Craven, Jim Lehnus, Scott Harris, Dave Speights, Bruce Davis. Jeff Anderson
Minister’s Report
- Sunday, May 9 will be the celebration for Steven Greenebaum’s service at our Fellowship.
- Plan for sabbatical for 2010-2011 will be one month divided into 2 or 3 segments
Stewardship Committee: Kathy thanked Jim for his work/speech at Stewarship Dinner. Successful pledge drive and dinner.
Financial Pledges: Two-thirds of financial pledges have been collected to date.
Pledge of Participation: Karen is collecting the Pledge of Participation forms and will make a database soon.
Fundraising: Bruce suggested that Karen Harper, Fundraising Committee Chair, focus planning for about 3 projects for next year.
Social Action: Dave reported that the Microcredit workshop (Teresa Rugg/ RESULTS) was very successful. Rick Larson participated. Teresa would like to step back as chair.
DISCUSSION
Scott Harris announced his resignation as Board Trustee affective June 30, 2010.
ACTION ITEMS
Proposal from Jeff Anderson, Choir President: to dedicate Steven Greenebaum’s office by naming the room the “Greenebaum Music Room” in addition to placing a plaque on the wall that will state our appreciation for Steven’s work as our Director of Music for ~10 years. Discussion included that the funds for plaque will come out of Building Fund. Approved
Home Depot Gift Card/$150: Due to use of our Key Bank credit card, we have earned points and received at $150 gift card to Home Depot. Recommended that we give to Building Committee for upcoming projects/needs. Approved
Information System Task Force: Discussion detailed that this task force will assess what our technological needs are to move forward to serve our congregation. Approved
Bylaw Revision Committee: Karen moved to eliminate the bylaw revision committee for this year. She will recommend some language changes at the May meeting.. Approved
March 9, 2010 Board Meeting
Present: David Thompson, Karen Totten, Kathy Craven, Jim Lehnus, Laurel Lewellen, Dave Speights
Stewardship Committee: Kathy shared the final arrangements for the Stewardship dinner
Financial Pledges: Board members filled out their 2010-2011 pledge cards
Discussion: Brief update on Community Lunch Program
ACTION ITEMS:
Moved and accepted to reate an Information System Task Force to formulate ways that Evergreen UU Fellowship can improve communication and provide IT resources to staff and congregation.
Moved and accepted to appoint acommittee to review the bylaws.
February 9, 2010 Board Meeting
Present: David Thompson, Karen Totten, Kathy Craven, Jim Lehnus, Laurel Lewellen, Dave Speights, Scott Harris, Bruce Davis
Minister’s Report: Bruce will be taking his sabbatical month from February 23 - March 23. First brainstorming session on intergenerational work at Evergreen. Looking forward to a day when Evergreen Community more involved in District Assembly. Plan to continue Evergreen members at the pulpit next year.
Director of Music: The choir begins rehearsal again this month.
Lifelong Learning: Kurt built new storage shelves and worked on HS room flooding issues. New RE Teachers in Pre-K room. Evergreen with PNWD will host an elementary OWL training on April 16-18. Will attend LREDA/UU Minister’s Professional Day and District Assembly.
Administrator Report: Guest At Your Table funds will be sent to UUSC. Many new visitors in the past two months. Working with Fellowship Team.
Discussion: Will begin conversations about hosting two Sunday services. Looking at our Web presense and Information System project to improve our communication.
ACTION: New member affirmation for Rob Young.
December 8, 2009 Board Meeting
Present: David Thompson, Karen Totten, Kathy Craven, Jim Lehnus, Laurel Lewellen, Dave Speights, Scott Harris, Bruce Davis
¨ Minister’s Report: Bruce will be taking his sabbatical month from February 23 - March 23. Community Lunch on December 23 was festive with presents given to guests. Thanks to Sherry Reynolds and Pam Gerke for holiday service performance.
¨ Director of Music: On leave for January per Evergreen’s cost reduction in staff compensation.
¨ Lifelong Learning: RE Advisory Council discussing goals. OWL for K-1 and HS begins in January. Asked board to consider making repairs to alliviate flooding of Kumbaya Room. Requests to building for shelving for storage.
¨ Administrator Report: Many visitors for holiday service. Updating Church Windows and how to identify return visitors.
¨ Treasurer’s Report: Plans for Town Hall Meeting on December 13 discussed, as mandated by our fellowship.
¨ Fundraising: Karen Harper has agreed to be our fundraising chair that falls under Stewardship Development.
¨ Pastoral Associates: Paula Bloomberg will be the new Pastoral Associates Co-Chair along with Janet Crumley.
¨ Committees: Karen finalized the overall committee structure lists and will distribute them to chairs, staff,etc.
¨ ACTION: Heather Harris was approved to be our new Volunteer Coordinator.
October 13, 2009 Board Meeting
Present: David Thompson, Karen Totten, Kathy Craven, Jim Lehnus, Laurel Lewellen, Dave Speights, Scott Harris, Bruce Davis
¨ Minister’s Report: Working with Community Lunch Program. 1996 Nissan donated to be sold - profit goes to Evergreen. HWY Cleanup successful - John Totten new coordinator. Covenant Circle fair successful - nearly half our congregation involved. Ref. 71 vote showed excitement and commitment of Evergreen.
¨ Director of Music: Announced this will be last year. Music Committee has been reinvigorated.
¨ Lifelong Learning: Bursting with children. Expanded classrooms and moves were a good idea. Staff had a training on Non-Violent Communication in September. New RE Council will be a policy committee, not nuts & bolts.
¨ Administrator Report: Purchased an external drive for backup of files.
¨ Treasurer’s Report: Goal is to not access funds from CD. Pledges under budget for month.
¨ Social Action: Jim Strickland to work with Teresa Rugg on Social Action.
¨ Pastoral Associates: Janet Crumley will be the new Pastoral Associates Chair and will look for a co-chair.
¨ ACTION: Administrative Hours are 15 hours/week. Delay paying dues to PNWD, UUA and UUSC, Interfaith Shelter. Renamed RE Office to the “Peace” room.
June 9, 2009 Board Meeting:
Present: Kathy Craven, Marilyn Mallory, David Thompson, Marijo Duprey, Jim
Lehnus, Dave Speights, Gudrun Wiebe, Bruce Davis, Barb Morrow, Karen Totten, Laurel Lewellen, Scott Harris, Jeff Anderson.
- Minister’s Report: One month sabatical for our minister per his contract - approved
- General policy on the process of including registered sexual offenders in Evergreen congregation - approved
- Stewardship and Development: Discussed additional pledged funds received
- Treasurer’s Report: Discussed final budget to be presented at Annual Congregational Meeting
Summary of Evergreen Annual Meeting - June 14, 2009
Nominations - approved
New Board of Trustees
Karen Totten, Vice President
Laurel Lewellen, Secretary
Scott Harris, At Large Member
Nominating Committee
Kathy Craven - Chair
Nancy Miller
Jeff Anderson
Endowment Committee
Jim Deno
Budget with amendment - approved
Green Sanc Action Plan - approved
May 12, 2009 Board Meeting:
Present: Kathy Craven, Marilyn Mallory, David Thompson, Marijo Duprey, Jim Lehnus, Dave Speights, Gudrun Wiebe, Bruce Davis, Barb Morrow
- Minutes from April meeting were approved without correction, and staff reports were discussed.
- Minister’s report included good results from our Pledge of Participation, beginning with 2 participation coordinators, Kim Longmore and Shelley Webb. Roadside Clean Up project and fire escape plan are underway.
- Staff evaluations are also ongoing, as is the interim Administration team. After discussing Summer and Fall schedule and pay, Susan Wakeman was approved in a paid capacity as Administrator.
- Bruce reported on a separate option to the tabled “Wayside Pulpit,” which includes 3 banners, including UU quotes, to be hung under our sign. Board also approved new Publicity committee chairperson, Gloria Parker, upon her becoming a member of EUUF in June.
- Reports from Steven Greenebaum and Pam Gerke also informed us of their Spring programs and plans for summer. RE volunteers are in place for summer, HS youth will offer a Brown Bag Fundraiser on June 14th/Annual meeting. Intergenerational music, fun-fests and drumming have been popular. Mother Mentors, a new program is beginning, further encouraging networking and socializing.
- Barbara Morrow presented the Green Team Action Plan, which goes to membership in June for approval.
- Treasurer’s Report The current month reports were reviewed and results of the Stewardship Campaign in regard to the 2009 – 2010 budget. Three options for budget were discussed, with another meeting set for Thursday, May 21 to decide the actual budget to be presented to the membership at the June 14 Annual Meeting.
April 14, 2009 Board Meeting:
Present: Pam Gerke, Kathy Craven, Marilyn Mallory, David Thompson, Marijo Duprey, Jim
Lehnus, Dave Speights, Gudrun Wiebe, Bruce Davis, Dick Soshea, Chuck Taylor
- Minister’s Report: Our minister reported on his leave in India in March, and the enlightenment he expects to enrich his ministry in the future. He also reported on the findings of the Advertising and Outreach Task Force which has tabled the “Wayside Pulpit” due to cost, with the possibility of including this valuable signage in next year’s budget. The task force also rejected yellow pages advertising due to cost. Continued improvements to our web-site, and the use of press release in local newspapers have proven very successful. This work will continue into next year, with a chair person to be named.
- Stewardship and Development: A report from Dick Soshea and Chuck Taylor revealed a compelling relationship between the monetary gain from fund raising and our enjoyment of the activity - whether that is a specific fund raiser or membership in general. When the Pledge of Participation data is compiled, the plan is to get individuals organized under the leadership of a Stewardship Development Team Leader. The team also provided us with that leader. THANK YOU to Chuck Taylor for offering his expertise!
- Roadside Clean-Up Project: Signage on Hwy 529 between Everett and Marysville. Thanks EUUF for keeping that area free of garbage. More information will follow on this environmentally responsible activity, and the expected demands of our compliance.
- Treasurer’s Report: Our financial condition remains in similar condition to the rest of the year, with about $17,000 in our annual expenses currently paid via reserves. Our plan is to adjust our budget next year to current financial realities, to be decided upon completion of Stewardship campaign.
- Stewardship Campaign: Marilyn Mallory reported that 90 members and friends have signed up for pot luck dinners to date. These gatherings have successfully informed and united those in attendance to a positive degree. Jim Lehnus, treasurer, reminded us that we may need a special meeting to finalize our budget for 2009 – 2010 to be approved before our June Annual meeting.
March 10, 2009 Board Meeting
Present: Pam Gerke, Kathy Craven, Marilyn Mallory, David Thompson, Marijo Duprey, Jim
Lehnus, Dave Speights
- Music program and Religious Education reports were received from Steven Greenebaum and Pam Gerke with Kathy Craven to pursue costs for choir robes.
- Completion of new nursery space is close.
- Administrative Leader - Susan Wakeman also reported getting her bearings with administrative duties.
- E-mail delivery of newsletter also reported to save fellowship close to $200 and many hours of volunteer time.
- Treasurer’s Report included plans for coming year budget, and need for a successful Stewardship Campaign to keep programs and status quo without use of our reserves.
- Forever Evergreen Stewardship Campaign: Marilyn Mallory has many homes for the pot luck dinners when members will be able to pledge financially and “Pledge Participation”. It is hoped all members will define an area or several, to get involved and support the on-going success of Evergreen.
- Around the World Auction was much more successful than anticipated, with $18,500 in gross receipts. Another auction will be held in November 2009. Suggestions: change some methods and increase volunteers.
- Discussion of fund raising potential in our sanctuary for groups in Snohomish County. Pam Gerke said she has directed choral groups in the past, and found it very difficult to find acceptable venues for recitals. The reality of the need for a Participation Coordinator or team of two members to organize volunteers again discussed for just such activities, which go beyond responsibilities of Staff/Board.
February 10 Board Meeting
Present: Bruce Davis, Kathy Craven, Marilyn Mallory, David Thompson, Marijo Duprey, Jim Lehnus, Gudrun Wiebe, Dave Speights; Barb Morrow & Michelle Valentine of the Green Team.
- Barb and Michelle reported on the PUD Energy Audit.
- Discussion: suggestion to change all light bulbs in the building, the energy cost savings and rebate from PUD for making this investment. Electrical inspection and fire drills to come.
- Advertising and Outreach Task Force and Treasurer met with Aesthetics and Building and Grounds committee members regarding Wayside Pulpit lighted sign plans, which are moving ahead.
- Finalized details- Auction on Feb 21 and Stewardship-Pledge of Participation Campaign.
- Treasurer’s Report and current financial status discussed as regards auction and stewardship.
- Discussion: Participation Coordinator or team of 2 members to organize volunteers.
- Discussion: Current Treasurer’s Report and need to reassess our financial position after upcoming auction & Stewardship Campaign, and possible budget cuts, trying to avoid program and staff cuts.
- Discussion of planned remodel due to need to enlarge nursery and other religious education areas.
January 13 Board Meeting
Present: Bruce Davis, Kathy Craven, Marilyn Mallory, David Thompson, Marijo Duprey, Jim Lehnus, Gudrun Wiebe, Dave Speights, Barb Morrow and Bob Craven of the Personnel Committee
- Resignation of Mary Oman and the plans for interim administration involving a team of volunteer members of the fellowship.
- Current Treasurer’s Report and need to re-assess our financial position after upcoming auction & Stewardship Campaign, and possible budget cuts, trying to avoid program and staff cuts.
- Planned remodel due to need to enlarge nursery and other religious education areas
October 14, 2008
- Religious education plans for the holidays, and the increased numbers of attendees. Registration of many children and youth still sought.
- Leadership Conference at University UU Church in Seattle Nov 8, 2008. Rev Bruce and several BOT members will be attending. Interested members may also attend, more information from Bruce.
- Formation of new Fund Development Task Force to be chaired by Dick Soshea will seek to provide a five year Fund Raising plan for EUUF.
- Formation of an Advertising and Outreach Task Force to be chaired by Bob Craven to meet soon.
- Discussion of Membership Committee in need of a chair and added members to fill void due to departure of Nancy Curtis.
- Discussion of need for Building and Operations committee or paid staff to relieve Kurt Munnich and Dennis Griffiths of these demands.
June 8, 2008
Annual Congregational Meeting Notes
2008-2009 Fiscal Year Budget: Approved
Jim Lehnus, Treasurer, presented the proposed 2008-2009 budget and answered questions.
Evergreen Endowment Fund: Approved
Board of Trustees Nominations: Approved
David Thompson
Three year term: Vice President, President, Past-President
Dave Speights
Two year term: At Large Board member
2008-2009 Nominating Committee: Approved
Marilyn Mallory, Dick Soshea, and Jane Durrance
May 13, 2008
*The building updates continue with painting to be done this week and the chancel remodel is moving forward so that carpeting can be done during the summer.
*The Board reviewed the items for the Annual Membership Meeting on June 8, 2008. This included:
- the bylaw amendment for an Endowment Fund
- the budget for the coming year
- our Welcoming Congregation declaration. The items will be mailed out on May 21st for review of current Members.
*The Board approved renewing 2nd terms on the Committee on the Ministry for John Taylor and Mike Mallory. We also affirmed new members:
- Roger Halminiak
- Peggy Launers
- Steven Martin
March 11, 2008
*The Board received an update from the ongoing Stewardship Drive. We expect pledges to be made throughout the month of March.
*The Board discussed the need for a policy on fundraising to outline our purpose with fundraising events and guidelines to be followed so that all events are in alignment with our goals.
*The Board approved a Childcare policy that would provide childcare at no cost for service activities for the good of the whole Fellowship, as well as childcare at shared cost for activities that lead to the personal and spiritual growth of the individuals. A small donation or class fee collected for programs and classes will be contributed to a childcare fund, so that all can donate equally with others for childcare costs.
*The Board approved a Fire Evacuation policy which outlines the steps and responsibilities for implementation of the plan. RE has already had a fire drill to practice the procedures. Annual review and training is outlined.
February 12, 2008
*The Administrator Search Committee received many qualified applicants. Bruce screened and conducted an initial interview. A team will conduct final interviews and the process is expected to be completed in February.
*Building & Operations: The Chancel Remodel Committee continues their research and is gathering input. The next step is to look at costs and labor needs. The Aesthetics Committee is working on transforming our entryway into a more welcoming look.
*The Council of Committees met to offer the opportunity for all of our committees to share their goals and progress. It was well-attended and provided opportunities for helpful communication.
*Chuck Taylor explained the progress of the Endowment Committee and received the support of the Board to finalize their proposal to bring to the congregation for a vote.
*The budget proposal for the Stewardship drive was explained, discussed and modified.
*In the restructuring of the Membership Committee, Nancy Curtiss will be our new Membership Coordinator, working closely with integrating our new visitors and new members into our community.
January 8, 2008
The Board heard progress from many of our important committees and task forces:
*The Stewardship Committee is organized and busy planning this year’s campaign headed by Dick Soshea.
*Bill Duprey and Dennis Griffiths will co-chair the Chancel Remodel Task Force and will be seeking input shortly.
*A Council of Committees will meet on January 27 to share the goals and activities of each committee to coordinate alignment and reduce overlap.
*The Growth Task Force is meeting regularly.
*The Endowment Committee is gathering information regarding the formation, organization and structure to present to the Board and congregation.
*The Board reviewed a worksheet assigning responsibility for supporting action on the Futures Group recommendations. Board members will bring awareness to the committee, person or group responsible for implementing the recommendations.
Bruce presented a draft outline to revise support systems for membership. It is an initial step toward structuring our Membership groups in a way that best supports the needs of people as they progress toward becoming fully-committed Evergreen members.